Personally Identifiable Information (PII) Doesn’t Belong in Email!
Email is inherently NOT a secure way to transmit and receive information!
Email is highly sensitive to being intercepted, as it is transmitted over open channels. Furthermore, a person who sends an email has no way of knowing if it is forwarded to a person who does not have a legitimate need to read it.
LACCD users should never send Personally Identifiable Information (PII) to anyone via email. PII includes, but is not limited to: Social Security Numbers (SSN), Driver’s license or passport numbers, banking or credit card information, or health provider information.
There are some very rare instances where there is no practical alternative to sending PII via email. However, before sending PII via email, all of the following must be true:
- The LACCD Information Security Team has been consulted at email@example.com to assure there is not a more secure alternative to sending the PII via email
- The PII in the email is kept to the minimum possible to meet the LACCD business need
- The email is encrypted using either Office365 encryption or LACCD-provided Kiteworks, and the sender has received appropriate training to use the encryption.
Should you have any questions at all, please email firstname.lastname@example.org for assistance.