Useful Information for Faculty and Staff

Updated Tuesday, June 9, 2020 at 2:00 p.m. 

Click for LACCD EOC Safety Advisories and Recovery Policies


COVID-19 Related Leaves of Absence Packet for Faculty and Staff 

The below document provides information about the different type of COVID-19 related leaves that are available to eligible LACCD employees and the request forms for the leaves. 

In addition to information and request forms for the employer-paid benefits provided by the Families First Coronavirus Response Act (FFCRA), Paid Sick Leave and Expanded Family and Medical Leave, which both became effective April 1, 2020, there is information about leaves and the leave request forms available to employees who were absent prior to April 1, 2020, for specific COVID-19 related reasons and those who need to extend leave past the leave limits established under the FFCRA. 

The packet also contains instructions for submitting the request forms. Employees may need to submit more than one type of leave request form depending on the employee’s individual situation. All forms are to be submitted to the location Personnel Office directly and the contact(s) for each location are listed on the last page of the packet. 

The location Personnel Office will submit the forms to the Educational Services Center (District Office) for processing. Any questions related to the leaves, the request forms, or the submittal process should be addressed to the location Personnel Office contacts.​

Download the Document​


LACCD Joins State Lawsuit Seeking Expansion of CARES Funding to DACA & Other Students


Faculty Training Notice for Canvas


Spring Semester, Summer Session Updates; Pass, No Pass Info Announced


If you are feeling stressed, d​epressed, or anxious and need to talk with someone ​contact:

LA County Dept. of Mental Health 24/7

Access Line: (800) 854-7771

Text: "LA" to 741741

All LACCD personnel also can take advantage of our Employee Assistance Program, online at http://laccd.edu/Departments/HumanResources/Total-Wellness-Program/Pages/HR-ARFLbenefits.aspx​, or by phone, 24/7, at (800) 327-0449.​

CA Medinurse line 877-409-9052

City County testing info graphic.jpg 
 

Wearing a face covering while out helps stop spread of COVID-19

 

To learn more about COVID-19 testing, and to see if you are eligible, please visit:


Due to public health concerns surrounding Covid-19, Health Benefits Unit staff is operating remotely and are unable to answer the phone. Should you have any questions regarding health benefits, for immediate response please send inquires via email to healthb​enefits@email.laccd.edu. If you are unable to send an email please call and leave a message at (213) 891-2198 and they will contact you as soon as possible.


Zoom Security Update


Remote-Virtual Interviewing Information



NOTE TO FACULTY - MARCH 30, 2020
The move remote learning brings new opportunities and challenges. While the environment has shifted, our expectations have not and we will continue to promote an effective learning environment and adhere to the LACCD Student Code of Conduct​, including: 

  • Willful disobedience to directions of college officials acting in the performance of their duties.
  • Dishonesty, such as cheating or knowingly furnishing false information to the colleges.
  • Obstruction or disruption of classes, administration, disciplinary procedures or authorized college activities.
  • Behavior inconsistent with the District's Non-discrimination Policy.
  • A direct or implied expression of intent to inflict physical or mental/emotional harm, which may include verbal statement, written statements, telephone threats or physical threats.
  • Disorderly conduct, which includes; lewd or indecent attire or behavior that disrupts classes or college activities; breach of the peace of the college; aiding, or inciting another person to breach the peace of college premises or functions.
  • Use of computing facilities to interfere with the work of a student faculty member or college official, or to alter college or district records.
  • Use of computing facilities to access, send or engage in messages which are obscene, threatening, defamatory, present a clear and present danger, violate a lawful regulation and/or substantially disrupt the orderly operation of a college campus. 

These standards apply to our virtual environments and faculty can initiate discipline if needed. Faculty may individually respond with the following discipline to a student, including Warnings, Reprimands and Removal.  Faculty should consult with their supervisor as well as the Chief Student Services Officer, the appropriate instructional administrator and/or the Chief Instructional Officer as needed for clarification and questions to the process. 

The desired outcome is that LACCD learning environments will continue to be productive,  encourage free thought, and positive for faculty and student engagement.  To help, the District is providing faculty the tools to ensure that all students’ rights are maintained and that your classes are free from disruption.  Your DE Coordinators have prepared documentation on controlling your virtual environment through Zoom tools, which can be found HERE. If you have any questions, please feel free to reach out to your college administration.



FREE, LIMITED-TERM INTERNET FOR PUBLIC AND STUDENTS ​

UPDATED INFORMATION FROM CHARTER

CHARTER EXPANDS FREE 60-DAY SPECTRUM BROADBAND INTERNET & WIFI OFFER TO INCLUDE EDUCATORS WHO ARE NEW SPECTRUM SUBSCRIBERS (PDF)


In response to the effort to move education remote Spectrum Internet and Comcast through their Internet essentials program have committed to providing students and other residents with free internet for 60 days. Both providers have committed to assist during this situation but their processes are different. For information on each provider please see below.

 

NOTE: The Los Angeles Community College District is providing this information as a courtesy, and does not endorse nor recommend any of these companies or their products or services.

Internet Service Providers with Available Options


Charter/Spectrum:

Information Link: https://corporate.charter.com/newsroom/charter-to-offer-free-access-to-spectrum-broadband-and-wifi-for-60-days-for-new-K12-and-college-student-households-and-more

Qualification and Details

  • Available for households with K-12 or college students
  • Limited to new accounts not already using a Spectrum Internet Subscription
  • Installation fees will be waived

Charter will offer free Spectrum broadband and Wi-Fi access for 60 days to households with K-12 and/or college students who do not already have a Spectrum broadband subscription and at any service level up to 100 Mbps. To enroll call 1-844-488-8395. Installation fees will be waived for new student households.

Charter will partner with school districts to ensure local communities are aware of these tools to help students learn remotely. Charter will continue to offer Spectrum Internet Assist, high speed broadband program to eligible low-income households delivering speeds of 30 Mbps.

Charter will open its Wi-Fi hotspots across our footprint for public use.

Spectrum does not have data caps or hidden fees.

How to Apply: Students/Faculty will need to call to apply 1-844-488-8395

Note: Wait times are high right now. 45min to 1.5 hours


Internet Essentials by Comcast:

Information Link: https://www.internetessentials.com/covid19

New Internet Essentials customers will receive two free months of Internet service, which is available to all qualified low-income households for $9.95/month plus tax.

Apply by June 30, 2020.

Additionally, for all new and existing Internet Essentials customers, the speed of the program's Internet service has increased to 25 Mbps downstream and 3 Mbps upstream. That increase will go into effect automatically for no additional fee and it will become the new base speed for the program going forward.

Qualification and Details

  • You are eligible for public assistance programs such as the National School Lunch Program, Housing Assistance, Medicaid, SNAP, SSI and others.
  • You do not have outstanding debt to Comcast that is less than a year old. Families with outstanding debt more than one year old may still be eligible.
  • You live in an area where Comcast Internet service is available.
  • You are not an existing Xfinity Internet customer and have not subscribed to Xfinity Internet in the last 90 days.

How to Apply: Visit https://apply.internetessentials.com/

Note:To get free 60 days service requires signing up with the Internet Essentials plan


Xfinity – Wi-Fi by Comcast

All Xfinity WiFi Public Hotspots are now open to everyone on the “xfinitywifi” SSID.

Public hotspots can be found in small/medium businesses and outdoors in commercial areas.

Non-Xfinity subscribers need to accept Terms and Conditions to access the network and repeat when requested to continue to receive free unlimited access. Please refer to the map below for available public hotspots.

How to find a hotspot:

Instructions on how to connect are provided under the “Ready to Connect?” Section under the map ​


ONLINE INSTRUCTION --NEWS FROM THE CALIFORNIA COMMUNITY COLLEGE CHANCELLOR'S OFFICE

Online Bug.png3CSN is hosting a series of Zoom online sessions to help faculty and staff navigate online environments. Sessions include learning the basics of both Zoom and Canvas. Sessions will be limited to 50 participants. You can find a full schedule of sessions and times here.

CVC-OEI is extending daytime Canvas Tier 1 phone support for all California Community Colleges students and faculty through June 30, effective immediately. If you have questions about how to access or deploy the daytime support, please contact CVC-OEI. 

CVC-OEI is also providing a number of webinars that may be helpful as colleges transition learning and student support services to a remote environment.  A listing of webinars is available on the CVC-OEI Resources page. Recordings will be posted afterward for people who are unable to attend​


FAQs ABOUT THE NEXT TWO WEEKS, MARCH 16-29

Is the faculty training for remote/online learning still happening at all of the colleges?

Yes.  The training will take place March 16-20 because we must transition as many courses to remote learning as quickly as possible for a go-live date on March 30. This pertains to all courses, including dual enrollment and non-credit. 

Are all classes suspended for the next two weeks, even the ones that are currently online?

Yes.  Classes resume on March 30. 

Will I still get paid if I don’t come to work?

All employees are to follow the Absenteeism Guidelines issued last week by the Human Resources Division. 


PLEASE REMEMBER:

  • Use good personal hygiene, per the Los Angeles County Public Health Department Guidelines 
  • If you are sick, stay home.  Self-monitor for symptoms; call your healthcare provider for directions 
  • Stay informed with reliable sources of information, include our LACCD Coronavirus webpage for information directly about the District and our colleges 
  • The most current LACCD news release March 15 is online 
  • We must work together and stay calm.

 ​ABSENTEEISM FAQ FOR FACULTY & STAFF

Office of the Vice Chancellor, Human Resources Division

Guidelines for Employee Absences Related to COVID-19

Issued Friday, March 13, 2020​

The following provisions are considered temporary concessions to regular sick live provisions and are to be used during the declaration of a public health emergency for the COVID-19 pandemic.

HR Guidelines for Employee Absences Final 3.13.20.pdfHR Guidelines for Employee Absences Final 3.13.20.pdf


Should employees stay home if they are sick?

Yes. If you are sick, stay home and contact your local healthcare provider for direction.


What is an employee’s pay status if an employee stays home?

If an employee who is regular classified or regular academic stays home because of an illness, the employee shall use illness days to cover the duration of their time absent from work.  Employees can also use vacation time in lieu of illness days if they have first exhausted all illness days.  In addition, employees can use half pay illness days after the exhaustion of full pay sick leave, if otherwise eligible.


Adjuncts shall use illness days, if a balance is available. (If illness days are not available, please reference catastrophic leave language below.) Unclassified employees and temporary classified employees with sick days earned through the Healthy Workplaces Healthy Family Act shall use their illness days, if a balance is available.


The District is also considering developing catastrophic leave banks for classified and faculty employees who have exhausted their illness quota.  To be eligible for catastrophic illness, employees will be asked to opt into the bank by donating at least one-half illness day for faculty and one-half illness day or vacation day for classified.  Criteria for how to access these catastrophic illness days is currently under review.


Can an employee be asked to leave work and go home?

Yes. Any employee can be required by their direct supervisor or higher-level authority to go home if the employee is showing symptoms of a communicable illness based upon the illness criteria information established by the Los Angeles County Department of Public Health.  Current symptoms of a communicable illness like COVID-19 may include, but are not limited to, fever, coughing or shortness of breath.


The employee’s illness or vacation days will not be charged for the remainder of the day that they are required to go home.  For any subsequent days, the employee shall use illness days, or vacation days as outlined above to cover the leave for the duration of the time they are home sick.  Leaves related to COVID-19 quarantine are applied for no more than 14 days.  During a quarantine leave, no employee shall go into less than full paid status if illness days are insufficient to cover the leave period.


What happens if an employee is diagnosed with COVID-19?

If an employee’s treating physician or healthcare provider determines the employee tests positive for COVID-19, the employee will qualify for FMLA/CFRA leave because the condition is considered a “serious health condition.”  Should the employee be diagnosed with COVID-19, the District will designate the leave as FMLA/CFRA leave.  In addition, classified and academic employees will use half pay illness days after the exhaustion of full pay sick leave, and vacation days, if otherwise eligible.


Can an employee be required to self-quarantine?

Yes. If any of the following conditions are met, the employee will be placed on a 14-calendar day, non-voluntary quarantine:

  • Travel to a Level 3 Travel Health Notice country per the U.S. Centers for Disease Control and Prevention with a return to the U.S. less than 14 calendar days ago
  • Known contact with an individual who has tested positive for COVID-19

Quarantine leaves related to COVID-19 are applied for up to 14 days.  During the quarantine leave, no employee shall go into less than full paid status if illness days are insufficient to cover the leave period.


Can an employee request to self-quarantine on a voluntary basis?

Yes. An employee may wish to self-quarantine for 14 days, particularly if any of the following conditions are met:

  • Experiencing symptoms similar to COVID-19 including fever, coughing and shortness of breath
  • Travel within the last 14 days to, or through, an area with known community spread
  • Suspected contact with an individual who has tested positive for COVID-19

Employees choosing to self-quarantine on a voluntary basis shall use their illness days or vacation to cover the 14-calendar day quarantine period.


How do I address an employee’s request to work from home?

Employees with verified medical conditions or certain disabilities may be considered to be at higher risk if exposed to the COVID-19 virus and may be eligible to request to work from home as a temporary reasonable accommodation.  Any such request to work remotely as a reasonable accommodation will be addressed through an interactive process conducted by the site ADA Coordinator pursuant to LACCD Administrative Regulation B-32.


The ADA Coordinator should grant temporary requests from employees to work remotely after verifying that the request is reasonably related to a medical condition; the accommodation allows the employee to still perform the essential functions of their job, and the accommodation does not create an undue hardship (i.e. significant disruption to operations) on the employee’s department.


Employee accommodations requested due to an elevated risk related to COVID-19 must be handled on a case-by-case basis and shall be approved for an appropriate specific period of time based on current conditions.


What if the employee insists their symptoms are just due to a common cold or allergies?

The District will be not be able to distinguish between symptoms associated with allergic reactions versus those associated with communicable conditions, such as cold, influenza, or COVID-19.  Therefore, in order to ensure safe and healthy working conditions for all employees and a safe environment for students, the District will act in a consistent manner of sending sick employees home and will apply the same standard to all employees who are symptomatic.


If an employee provides a certification from their treating physician or healthcare provider that the symptoms are non-communicable, the District may reasonably rely on such assurances and allow the employee to return to work.  However, without such certification, the District will require that the employee remain at home until they are asymptomatic with no signs of fever, coughing or shortness of breath.


If sent home, when can an employee return to work?

A symptomatic employee sent home from work should contact a medical professional for further advice as soon as possible. The employee should engage in self-monitoring while away from work providing to seeing their doctor or healthcare provider.


The District will instruct the employee not to return to work unless the employee is asymptomatic. The District may require that the employee provide a note from the employee’s treating physician or healthcare provider that clears the employee to return to work.  An employee who returns to work after an illness and still exhibits symptoms of a communicable disease will immediately be sent home.  If the employee was diagnosed with COVID-19 the District must accept the physician’s certification before an employee can return to work.​



HOTLINE CONTACT INFO
LACCD has initiated a telephone hotline for faculty, students and staff to call with any general issues or concerns they might have related to the District, the colleges and the 2019 novel coronavirus or COVID-19.
 
The information hotline is (213) 221-5112 

Please leave your name and phone number, your question or nature of your all and we will get back to you as quickly as possible.
 
If you prefer, you can contact the District by email at:        coronavirusinfo@laccd.edu
 
For college-specific concerns, contact each college directly at:

​Campus
​Contact Phone Number
East Los Angeles College (323) 265-8662
Los Angeles City College (323) 953-4010
Los Angeles Harbor College ​(310)  233-4010
Los Angeles Mission College ​(818) 364-7795
Los Angeles Pierce College ​(818) 719-6408
Los Angeles Southwest College ​(323) 241-5273
Los Angeles Trade-Technical College ​(213) 763-7052
Los Angeles Valley College (​818) 947-2321
West Los Angeles College ​(310) 287-4325
 * We will protect your identify and not share your name or contact information with outside parties.


For general information, the Los Angeles County Department of Public Health is recommending that all residents in Los Angeles County call 2-1-1.
 
For any life-threatening emergencies, always call 9-1-1.  Remember to stay calm when talking to 9-1-1- operators.  Be prepared to give your name; your location and exact nature of your call. 


LACCD Facebook Page:  https://www.facebook.com/LACCD/

LACCD Twitter Page: https://twitter.com/home​


ANNOUNCEMENTS
SECURITY ALERT: BEWARE OF SCAMS

As public concern about the coronavirus and COVID-19 grows, scammers will take advantage of the situation to victimize people online.  Scams may include misinformation on websites, social media and text messages to sell ineffective remedies claiming they can treat or prevent COVID-19. Other scammers may pretend to be a government agency with access to a vaccine or as a charity soliciting donations for victims. Instead, what they want is steal your money and personal information.  Here are some tips to protect yourself from scams:

  • Don’t click on texts, links or emails from sources you don’t know.
  • Make sure anti-malware and anti-virus software on your computer, smart phone or tablet is up-to-date. 
  • Be careful when given unsolicited information or advice regarding coronavirus
  • Learn more about how to protect yourself online by visiting the Federal Trade Commission’s website: https://www.consumer.ftc.gov/blog/2020/02/coronavirus-scammers-follow-headlines.
​​​​​​​​​​​​​​​​​​​​​​​​​​​