LACCD Virtual Recognition Ceremony, June 9, 2020 

Virtual Recognition Ceremony

UPDATED WEDNESDAY, MAY 13, 2020 at 12 P.M.​


Frequently Asked Questions

​Ju​​mp to a Section in the FAQ
General Information​​
​Participation
​GradSlides
Caps and Gowns
Timelines/Deadlines
Technology​
Family/Friends​
​Other​
 

​Tip: Use CTRL+F (PC) or CMD+F (Mac) to look for keywords in the FAQs.


General Information

1.     What is a Virtual Recognition Ceremony?

a.     The Virtual Recognition Ceremony is an alternative recognition in place of our in-person commencement (graduation) ceremonies for each of the nine Los Angeles Community College District colleges. This is an online or virtual recognition ceremony to honor the achievements of the graduating class of 2020.


2.     Why are we doing this instead of a “regular” Commencement?

a.     Due to the COVID-19 (coronavirus) public health emergency, public orders requiring social distancing, and prohibiting large public gatherings to prevent the potential community spread of the virus, a traditional, in-person ceremony is not possible. The Virtual Recognition Ceremony will allow all of the colleges to recognize our students and their achievements safely online, while allowing family and friends to celebrate with their graduates.


3.     What is the difference between the Virtual Recognition Ceremony and a traditional Graduation/Commencement Ceremony?

a.     The Virtual Recognition Ceremony will be ALL ONLINE to ensure the health and safety of our graduates and their families. Our traditional graduation/commencement ceremonies are in-person, however that is not possible this year due to the current pandemic. The Virtual Recognition Ceremony will be an online recognition of graduates with opportunities for friends and family to engage in the online ceremony.


4.     If this is not a commencement, does it mean I am not graduating?

a.     If you petitioned to graduate and meet the requirements of graduation, then you WILL graduate this year. Although the Virtual Recognition Ceremony is not an in-person commencement, this ceremony is serving as an online graduation to honor your achievements.


5.     When is the Virtual Recognition Ceremony scheduled to take place?

a.     All campus Virtual Recognition Ceremonies are scheduled for Tuesday, June 9, 2020. The campus ceremony start times will be shared, once they are confirmed.


6.     How long is this Virtual Recognition Ceremony?

a.     Each Virtual Recognition Ceremony will be approximately two and a half hours long. The length of the ceremony is dependent on the number of graduates for the college.


7.     When will there be an in-person graduation?

a.     The graduating class of 2020 will be invited back to attend an in-person graduation ceremony in 2021, when it is safe to do so.

 

8.     Are there any costs to participating in this Virtual Recognition Ceremony?

a.     No! There are no costs for students to participate, unless you choose to purchase a cap and gown (which isn’t required). We hope you will join us in celebrating your accomplishments online to commemorate your achievements as the graduating class of 2020.​

Participation

1.     How do I participate in the Virtual Recognition Ceremony?

a.     You will receive an email sent to your LACCD email with a all necessary information by Monday, May 11. This email is VERY important. You will have the opportunity to participate online and provide your picture, celebration videos, and more.


2.     How do I find out if I am eligible to participate?

a.     If you petitioned for graduation by May 6th, you are eligible to participate in the Virtual Commencement Ceremony. You will receive an email by Monday, May 11 with more information on how to participate.

 

3.     I already applied to graduate at my campus. Do I have to apply for this virtual graduation?

a.     No, you do not need to apply again to be included in the virtual graduation. However, you do need to engage with the activities emailed to you in order to have your picture and video included.


4.     Will a program be printed?  Will it be a single District-wide program or a program for each of the nine campuses?

a.     Campuses have the option to print and mail a Recognition Ceremony Program to your home address. Please make sure that you update your mailing address in the SIS portal. This is dependent on the college you attend.


5.     How do I get my name on the program, in the Virtual Recognition Ceremony?

a.     If you petitioned for graduation by May 6th, your name appear within the ceremony. If you RSVP for the virtual recognition ceremony, you will have a slide within the Virtual Commencement Ceremony. If you would like your picture and a video included within the ceremony, please respond by May 20th.

 

6.     How do I get my picture and profile to you?

a.     Please use the links emailed to you by Grad Images to provide your picture and personal quote within the ceremony. You will receive a separate email with a link to submit a video for the ceremony.

 

7.     Will my name be announced?

a.     Yes! If you RSVP’d and submitted your information to Grad Images, your name will be read during the ceremony and if you submit a picture and video, those will also be included while your name is read during the ceremony. Please send your pictures and videos in by May 20th.

b.     If you choose not to participate in the Virtual Recognition Ceremony by not providing your information, your name will appear at the end of the presentation with a list of other students. However, your name will NOT be read aloud if you do not RSVP.


8.     If I do not participate in the Virtual Recognition Ceremony, can I still participate in the Commencement ceremony next year?

a.     Yes! Although we encourage you to participate this year, if you do not, you can still walk in the in-person ceremony next year.

 

9.     If I could not meet the May 6 graduation petition deadline, can I still participate?

a.     Each college has its own petition deadline. Unfortunately, if you did not make the graduation petition deadline set by your college, you cannot participate in the Virtual Recognition Ceremony this year.


10.     What do I do if I log in late?

a.     There is no login required. If you begin viewing the ceremony late, you may miss speakers or your name being called. However, the video will be posted, so you can watch at a later time.

 

11.     Am I able to say anything during the Virtual Recognition Ceremony?

a.     As with a traditional ceremony, the Virtual Recognition Ceremony has designated speakers for each campus. You will not have the opportunity to say anything during the ceremony, however you will be able to submit your picture, a personal quote, and video to be included within the ceremony. Also, you will be able to post comments and watch the ceremony with your friends and family by hosting a viewing party. We also encourage you to host viewing parties (while practicing safe social distancing) with your family and friends!

 

12.     How and when do I get my diploma?

a.     Once your final grades are posted and the Registrar’s Office confirms that you have met the requirements of graduation, you will be mailed your diploma to your home address. Please make sure that you update your mailing address in the SIS portal.

 

13.     Will there be ASL interpreters available for the Virtual Recognition Ceremony?

a.     Closed captioning in English will be provided during the Virtual Recognition Ceremony.


GradSlides

1.     What is a GradSlide?

a.     This is the slide that will be used to recognize and represent YOU during the Virtual Recognition Ceremony. It will include your name, your major, a personal quote, and a photo if you provide one.

 

2.     Do I need a picture for the GradSlide?

a.     You do not need a picture for the GradSlide, however we encourage you to send in a picture to have your photo displayed within the ceremony. GradImages will be contacting you by email. Please respond by Wednesday, May 20th.

 

3.     What is the dress code?

a.     For your pictures, you should wear what you planned to wear under your gown. We recommend professional, formal, wear.

 

4.     Is there a video tutorial or workshop to show me how I can complete my GradSlide?

a.     Yes! Information will be sent to you by email on how to upload your picture and information. Please review the instructions carefully.

 

5.     Can the District/Vendor put up all GradSlides so students can confirm their card is up?

a.     If you RSVP’d and responded by the May 20 deadline, your slide will be included in the presentation. All final GradSlides will be available for download on the campus celebration pages. You will receive an email on where you can find your slide.

Caps and Gowns

1.     Do I need a cap/gown to participate?

a.     No, you do not need a cap and gown to participate.

 

2.     Will students be able to purchase/receive/pickup cap and gowns?

a.     If you purchase a cap and gown through the campus bookstore, it will be mailed to your home address. Please make sure that you update your mailing address in the SIS portal.

 

3.     How do I get my cap and gown?

a.     If you would like to purchase a cap and gown, you can do so online through your campus bookstores. Los Angeles Valley College students must use the Los Angeles Pierce College Bookstore to purchase their caps and gowns online.

                                          i.         East L.A. College Bookstore: https://bookstore.elac.edu/


                                          ii.         L.A. City College Bookstore: 
https://www.lacitycollege.edu/Resources/Cubstore-Bookstore/Department-Home

                                          iii.         L.A. Harbor College Bookstore: https://bookstore.lahc.edu

                                          iv.         L.A. Mission College Bookstore: https://eagleslanding.lamission.edu/shop_product_list.asp?catalog_group_id=MQ&catalog_group_name=R2VuZXJhbCBNZXJjaGFuZGlzZQ&catalog_id=24&catalog_name=R3JhZHVhdGlvbg


                                          v.         L.A. Pierce College Bookstore:  https://www.lapiercecollegestore.com

                                          vi.         L.A. Southwest College Bookstore: https://www.lascbookstore.com/

                                          vii.         L.A. Trade-Tech College Bookstore: http://www.lattc.edu/services/college-store

                                          viii.         West L.A. College Bookstore:  http://www.wlac.edu/Bookstore/index.aspx

 

4.     Do I need to return my cap and gown?

a.     No, if you purchase a cap and gown, it is yours to keep.

 

5.     Will I still be receiving my cords and sashes?

a.     Each campus will address this individually. Please be sure to update your mailing address in the SIS portal, so that any items can be mailed to your home.​


Timelines/Deadlines

1.     What is the deadline to notify you I want to participate?

a.     You must RSVP, provide your photos, and videos by Wednesday, May 20th.

2.     When is the deadline to submit my GradSlide image?

a.     You must provide your photos and videos by Wednesday, May 20th.

3.     What if I am late logging in?

a.     If you begin viewing the ceremony late, you may miss speakers or your name being called. However, the video will be posted, so you can watch at a later time.


Technology

1.     Do I need a special software to participate?

a.     No special software is needed to participate. The Virtual Recognition Ceremonies will be broadcasted on Facebook and YouTube.

 

2.     What are the requirements for my computer?

a.     You will need an internet browser if you are using your computer to view the ceremony. Google Chrome, Mozilla Firefox, and Internet Explorer can all be used to view the ceremony. Using your computer, you would open an internet browser of your choice and can then navigate to the Facebook Page of the College you are graduating from at the prescribed start time. You would then be able to view ceremony live. You can also navigate to the YouTube channel of the College you are graduating from to view the ceremony.

 

3.     Can I view and participate from my phone?

a.     Yes! You can open up your Facebook app and go to the Facebook page for the college you are graduating from at the start time of the ceremony to view the recognition. You can also open your YouTube app and go to the YouTube Channel for the College you are graduating from at the prescribed start time of the ceremony to view the ceremony. You can also use internet browsers from your phone to navigate to Facebook or YouTube to watch the ceremonies.

 

4.     Is there a capacity limit for the number of viewers?

a.     There is no capacity limit for the number of viewers watching and participating in the Facebook and YouTube ceremonies.

 

5.     Do campuses need to do anything to prepare?

a.     The campus commencement committees are working closely with the District Virtual Commencement Taskforce to create the recognition ceremonies. No additional technology requirements are needed from the campuses except for the Facebook and YouTube logins, provided to the vendor assisting with the development of the virtual recognition ceremony.

 

6.     Will the District provide a Help Desk on the day of the Virtual Recognition Ceremony to support public with troubleshooting?

a.     Yes, the LACCD District IT Department will provide support on the day of the ceremony. A unique helpdesk email address will be shared closer to the ceremony.

 

7.     Will graduates be able to troubleshoot a few days prior to the Virtual Recognition Ceremony to ensure their equipment functioning properly?

a.     Yes, you can navigate to either Facebook or YouTube in advance of the ceremony to ensure you can view the pages. 

 

8.     What if I am having trouble logging in?

a.     You should not have any issues with logging in as a login is not required for Facebook or YouTube. You would be using your own, personal account to view the ceremonies. If you need assistance with login information, you would contact Facebook and/or YouTube directly for assistance.

 

9.     Can District/Vendor provide tutorial videos and student friendly instructions to email students, faculty, staff and family/friends?

a.     Yes! The following resources are available for you:

                                          i.     E-Invitation you can send to your friends and family on how to view the ceremony

                                          ii.     Tips on how to throw a fun viewing party while practicing safe social distancing

                                          iii.     Instructions on how to access the ceremonies on June 9th

                                          iv.     Instructions on how to submit a video by May 20th

 

10.  Is this ADA Compliant?

a.     Yes! Both Facebook and YouTube allow for closed captioning. The ceremony will be ADA compliant on both platforms.​


Family/Friends

1.     What is the best way for family and friends to view the ceremony?

a.     Friends and family can view the ceremony on Facebook or YouTube. They just need to go to the Facebook or YouTube page of the college you are graduating from at the start time of the ceremony to start viewing.

 

2.     How can my family/friends participate and watch me?

a.     If you choose to participate in the virtual graduation, your picture will appear on the screen and your name will be read by the speakers as part of the ceremony. Your family and friends can tune in and cheer for you using Facebook and YouTube. We also recommend hosting a virtual viewing party using the tips provided to you.

 

3.     Is there a limit of guests I can invite?

a.     There is no limit to how many guests you can invite! Everyone is welcome to tune in and celebrate your achievements with you!

 

4.     Is there a password required?

a.     There is no password required to view the ceremony.


Other

1.     Can I graduate from multiple LACCD colleges?

a.     No, you may only graduate from your home college.


2.     How can I participate in multiple ceremonies?

a.     You can ONLY participate in the ceremony of your home college where you are awarded your degree.


3.     If I do not participate, do I still receive my diploma?

a.     We encourage you to participate in this celebration and recognition ceremony. However, if you are unable to participate, you will still receive your degree in the mail if you meet the requirements for graduation.

 

4.     Who can I call/contact for more information?

a.     You can contact your campus Virtual Recognition Representative listed below:

                                          i.     East L.A. College: Sonia Lopez, Studentact@elac.edu

                                          ii.     L.A. City College: Armineh Dereghishian, deregha@lacitycollege.edu

                                          iii.     L.A. Harbor College: Dawn Reid, reidd@lahc.edu

                                          iv.     L.A. Mission College: Ludivina Villegas, VillegL@lamission.edu

                                          v.     L.A. Pierce College: William Marmolejo, marmolwa@piercecollege.edu

                                          vi.     L.A. Southwest College: Howard Irvin, irvinhj@lasc.edu

                                          vii.     L.A. Trade-Tech College: Henan Joof, joofhl@lattc.edu

                                          viii.     L.A. Valley College: Liz Negrete, negretme@lavc.edu

                                          ix.     West L.A. College: Angie Abraham, abrahaa@wlac.edu​


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